FIRM ADMINISTRATOR: JOB DESCRIPTION

ROLE AND FUNCTION

The firm administrator is directly responsible to the Firm President. The roles of the Firm administrator are many and include assuming the administrative responsibilities of the Firm President, to coordinate administrative personnel and to act as a liaison between the employees, management, owners, and the Firm President.

It will be the function of the firm administrator to keep the Firm President informed and advised concerning all matters relative to the administration of the firm.

PERSONAL CHARACTERISTICS

This position requires the skills listed below and are valued highly for this position.

• High Integrity

• Self Starter / proactive

• Good written and oral communication skills

• Working knowledge of Microsoft products and ability to utilize various other software

• Takes ownership in position and duties

DUTIES AND RESPONSIBILITIES

Duties and responsibilities of the firm administrator include the following:

Administrative

1. CPAMIS (Time & Billing) – Receivables and inventory, review time reports

2. Accounts payable system – deal with vendors- payment of invoices

3. Payroll system – including all payroll reports and sales tax reports

4. Maintain depreciation schedules and insurance records

5. Insurance – Professional liability

-- General insurance

6. Arrangements for various administrative meetings

7. Arrangements for shareholder meetings

8. Prepare for and attend all Board of Director meetings and Shareholder meetings.

9. PCAOB Filing

10. IARD Filing

Finance

1. Maintain General Ledger, financial statements – Brady, Martz & BMA Properties

2. Cash Flow – Banking

3. Assist management with annual budget

4. Production reports

5. Billings and collections

6. Assist with firm tax return preparation

7. Preparation of financial surveys and Industry data.

8. CPA preferred but not required

Personnel

1. Monitor our employee benefit programs

a. Health insurance

b. Disability insurance

c. Group term life

d. Flex plan

e. 401-k Plan – 5500’s – Financial Statements

f. Pension Plan – 5500’s – Financial Statements

2. Monitor Professional licenses – Firm and Employees in all states

3. Assimilate data for Shareholder reviews

4. Shareholder resource

 

Other duties and responsibilities as assigned by firm management

Salary dependent on qualifications

Brady Martz also offers a competitive benefit package

Application deadline is July 12, 2010