Business Travel Deductions for 2021

This article discusses how under previous law, deductions for business meals were limited to 50% of the cost, but through the pandemic, that deduction was doubled to 100% for the time being if the meal was provided by a restaurant. Further, many self-employed taxpayers are trying to re-energize their business through travel, and if you are honestly keeping records of money spent, many deductions await. In fact, you can sprinkle in some pleasure during the time away from home as long as you can prove that business was the main reason for the trip. Be sure to check out this link for more information!

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The Art of Running a Successful Family Business: Breaking Things Down

At its core, a family business is exactly what it sounds like: a company or other enterprise owned, operated, and actively managed by at least two people from the same family. This can be a parent and their kids, two siblings, or some other configuration — it doesn’t actually matter, as the management is made up of people with some type of similar close relation.

According to one recent study, family businesses make up between 80% and 90% of all business enterprises in North America. They contribute approximately 64% to the gross domestic product of this country, equaling roughly $5 trillion every year. Not only that, but they also comprise around 60% of the workforce — making their contribution every bit as significant as it is comprehensive.

Having said that, as is true with so many other types of businesses, simply beginning an enterprise with someone you trust isn’t nearly enough to guarantee success. Family organizations often fail the same as others do, and if you truly want to make sure that yours gets off on the right foot, there are a few key things to keep in mind.

Building a Family Business: An Overview

By far, the biggest thing to understand about running a successful family business is that not every family member necessarily has a place in the proceedings.

Indeed, experts agree that this is one of the major traps that most new entrepreneurs, in particular, tend to fall into — a deeply-rooted obligation that kids or other relatives “need” to join the company. The issue is that while this is a kind gesture, it could also create a situation where people with authority aren’t invested in being there.

For parents trying to bring their kids into the business, it’s far more beneficial to create a situation where they feel free to join the organization should they so choose. It shouldn’t feel like an obligation to them, as that will only cause problems later on.

Along the same lines, not every family member is necessarily qualified for this level of responsibility — a similar issue that causes problems from a different perspective. Experience still needs to be the driving force behind what role someone will be given in an organization if any. There’s no sense in bringing someone with no experience into an industry and elevating them to a position of authority simply out of some sense of obligation that “there is always a place for you here.” Doing so isn’t just doing them a disservice — it also dramatically increases the chances that the business will ultimately fail.

Another major pitfall that many family businesses fall into is where the organization simply cannot grow fast enough to support everyone at the same time. If one were to start a business and immediately give their four kids management-level positions, especially in those early days, there might not be enough work to go around. There certainly may not be revenue to support those salaries, either.

Instead, all family businesses need to be created in a strategic way that allows them to grow and scale over time — only bringing new members into the fold when the time is right. As the organization gets larger, there may be enough revenue and work to support additional family members — and only then should new entries be considered.

Beyond that, there are several essential best practices to lean into that can help increase the chances of success for any family business. Communicating openly and often with all parties is critical, especially in making sure that everyone is always on the same page and moving in the right direction. Family members need to be kept abreast of major decisions regarding the company’s trajectory and the reality of competitive challenges.

Similarly, it’s always important to solidify the values of the family — and thus the business — as early on in this process as possible. Before you even begin to think about a direction for the business, consider how this path might impact the family. If everything is overwhelmingly successful, what will that look like? What does each participating family member see happening in five or even ten years — from their point of view and in the overarching sense of the company? What does the organization stand for, what entity is best for succession and taxes, who is it dedicating itself to serving, and does everyone agree on these things?

The answers to these questions need to impact many of the decisions that one will make moving forward.

In the end, if you’re going to be starting a family business in a leadership position, you also need to respect everyone involved. Remember that just because they’re relatives doesn’t mean that they cannot bring fair value to the table. They’re not there to simply take orders — they’re there to offer a unique perspective that you might not have access to through other means. If one or more of your children don’t want to join the family business, that’s okay — but the qualified ones who do should be given the room they need to perform to the best of their abilities. Sometimes that means allowing them to give their objective, third-party opinions — even when they don’t necessarily align with your own.

Sometimes it means them taking a role in the company that you didn’t necessarily see for them, so long as it is one that they excel at.

Following these best practices means that you’ll end up with something more effective than a traditional family business. You’ll have a true legacy that has the potential to last several generations — which in and of itself is the most important benefit of all.

Feel free to reach out with any questions or concerns in running and managing your family business. If you are thinking of succession or possible sale, it takes careful planning way in advance. Feel free to contact our office to talk things over.

Complications to the IRA-to-Charity Distribution Provision

Individuals are required to begin taking distributions from their IRA when they reach a certain age. That age was 70½ until Congress passed the SECURE Act in late 2019 which made significant changes to the retirement plan provisions of the tax code, one of which was to up the age for beginning required minimum distributions (RMD) to age 72. That change was supposed to occur with 2020 distributions, but due to the Covid-19 pandemic, Congress waived RMDs for 2020. So, 2021 is actually the first year that the age 72 rule is effective.

Prior to the passage of the SECURE Act, the tax code also restricted contributions to IRAs by individuals once they reached age 70½, which coordinated with the prior requirement to begin RMDs. That restriction has been eliminated, and as of 2020, individuals may make IRA contributions at any age provided they have earned income.

The tax code also includes another provision that allows taxpayers to transfer up to $100,000 from their IRA to qualified charities. The tax provision is called a Qualified Charitable Distribution (QCD), and has been a popular way for retirees to make charitable contributions that can provide significant tax benefits. Here is how this provision, if utilized, plays out on a tax return:

(1) The IRA distribution is excluded from income.
(2) The distribution counts toward the taxpayer’s RMD for the year; and
(3) The distribution does NOT count as a charitable contribution deduction.

At first glance, this may not appear to provide a tax benefit. However, by excluding the distribution, a taxpayer lowers his or her adjusted gross income (AGI), which helps for other tax breaks (or punishments) that are pegged at AGI levels, such as medical expenses if itemizing deductions, passive losses, taxable Social Security income, and so on. In addition, non-itemizers essentially receive the benefit of a charitable contribution to offset the IRA distribution.

Whether intentional or an oversight by Congress, the SECURE Act did not change the age at which a taxpayer can begin making QCDs and left it at age 70½ – no longer in synchronization with the revised RMD age of 72.

Tax Trap – Unfortunately, that has created a situation that can be detrimental for individuals who have earned income and wish to utilize the QCD provisions and also continue to contribute to an IRA after age 70½.

The problem being that a QCD must be reduced by the sum of IRA deductions made after age 70½ even if they are not in the same year, causing unexpected tax results for taxpayers that are not aware of this complication. This is best explained by a couple of examples.

Example #1 – Jack makes a deductible IRA contribution of $7,000 when he is age 71 and another $7,000 contribution at the age of 72. He claims an IRA deduction of $7,000 on his tax return for each year. Then later when he is 74, he makes a QCD in the amount $10,000 to his church’s building fund. Since Jack had made the IRA contributions after age 70½, his QCD must be reduced by the post-70½ contributions that were deducted, and as a result, the $10,000 is a taxable IRA distribution ($10,000 – 14,000 = <$4,000>). However, he can claim $10,000 to the church building fund as a charitable contribution on Schedule A if he itemizes his deductions. In the next year, Jack makes a $5,000 QCD to the university where he got his degree. The excludable amount of the QCD is $1,000 ($5,000 – $4,000 = $1,000). The $4,000 is the amount that remained from post-age 70½ IRA contributions that didn’t previously offset QCDs. Jack includes $4,000 as taxable IRA income and can deduct $4,000 as a charitable contribution if he itemizes. No amount of post-age 70½ IRA contributions remains to reduce the excludable amount of QCDs for subsequent taxable years.

Example #2 – Bob makes a traditional IRA contribution of $7,000 when he is age 71 and another $7,000 contribution at the age of 72 and deducts the IRA contributions on his returns. Then later when he is 74, he makes a QCD in the amount $20,000 to his church’s building fund. Since Bob had made the deductible IRA contributions after age 70½, his QCD must be reduced by the $14,000. As a result, of the $20,000 QCD, $14,000 is a taxable distribution, $6,000 is nontaxable, and Bob can claim a $14,000 charitable contribution

All this can become quite complicated. If you are considering making a QCD and made IRA contributions after age 70½ and don’t understand the tax ramifications, you should consider consulting with our office before you make the distribution.

Higher Income Individuals Beware

Receipt Signatures, Does Your Small Business Need Them?

This article discusses an important topic that all small business owners should consider as it occurs every single day. In the past, credit card transactions required a signature in order to help authenticate the purchase. However, with the development of EMV technology, most credit card companies have dropped this requirement, and large companies such as Walmart and Target applauded this decision. However, for small businesses, it is more important to ask some key questions in order to decide what is best for your business. The EMV process has proved efficient in detecting fraud, but that also requires your checkout system to have these technologies available. Be sure to check out this link for the full list of key questions and to help you decide what is best!

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Brady Martz Welcomes 5 New Shareholders

Brady Martz is excited to share that the firm has welcomed Megan Awalt, CPA, Ashley Engel, CPA, Jordan Rodgers, CPA, ABV, Adam Schatz, CPA, and Anthony Weisser, CPA to the shareholder group.

“These five professionals are incredibly talented and dedicated,” said Todd Van Dusen, President of Brady Martz. “I am thrilled to congratulate them as they take on their new leadership positions within the firm. Not only is this a huge career milestone for each of them, but it is also a decisive move for Brady Martz.”

Awalt joined the Brady Martz team in 2011 as an intern—she has spent the entirety of her professional accounting career with the firm. She splits her time between the firm’s Tax Department—performing tax planning and providing consulting for small businesses—and the Audit Department—performing engagements for employee benefit plans and financial institutions. A 2011 graduate of Minot State University, Awalt holds a Bachelor of Science in Accounting. She is currently a member of the American Institute of Certified Public Accountants (AICPA) and the North Dakota CPA Society (NDCPAS). Raised outside of Ray, North Dakota, Awalt currently lives in Minot with her husband and their two children.

A member of the Brady Martz team since 2008, Engel has spent the entirety of her professional accounting career with the firm. She specializes in performing audits of nonprofit organizations. Engel graduated from the University of North Dakota in 2008, earning a Bachelor of Accountancy. She is currently affiliated with the AICPA, the NDCPAS, and the University of North Dakota Alumni Association. Additionally, she serves as president of the board of directors of the United Day Nursery. Originally from Crookston, Minnesota, Engel currently resides in Grand Forks, North Dakota, with her husband, Preston, and their two children.

Rodgers joined Brady Martz in 2011, establishing his professional accounting career with the firm. He performs a variety of services, including business valuation and consulting, assisting with ownership transfers, merger and acquisition transactions, conflict and litigation resolution, lifetime strategic planning, value maximization, and more. Rogers studied at North Dakota State University, graduating with a Bachelor of Science in 2010 and a Master of Accountancy in 2011. He is currently affiliated with the AICPA, the NDCPAS, the AICPA Forensic & Valuation Services Center, and Beta Gamma Sigma. Raised outside of Minot, North Dakota, Rodgers now lives in the city with his wife and their four children.

In 2006, Schatz graduated from Minot State University with a Bachelor of Science in Accounting & Finance. Shortly thereafter, he joined the Brady Martz team. He currently performs work in both the Tax and Audit Departments, serving clients in the construction, real estate, oil and gas, mutual insurance, and small business industries. Schatz is a member of the AICPA and the NDCPAS. Raised in Minot, North Dakota, he currently lives in Bismarck with his wife, Amy, and their three children.

Weisser has spent his entire accounting career with Brady Martz; he joined the firm in 2007, shortly after graduating from the University of North Dakota with a Bachelor of Accountancy. As a member of the firm’s Tax Department, Weisser works with both individuals and businesses, serving clients in the construction, financial institution, and international taxation sectors. He is currently affiliated with the AICPA and the NDCPAS. Born and raised in Grand Forks, North Dakota, Weisser continues to reside in his hometown to this day, now with his wife and their four children.

Productivity Tips for Your Small Business

This article discusses both the importance of a good leader in any small business as well as the requirement that the business is productive. To help you decide what is important to understand, members of the Young Entrepreneur Council weigh in on what they believe are tips that all small businesses should be considering. For example, prioritizing responsibilities, automating and digitalizing tasks, having a clear-cut definition of success, and tracking business performance are all strategies that should be utilized on a day-to-day basis. No matter your industry, be sure to check out this link for more information and details!

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Succession Planning for Your Family Business

This article discusses the importance of having a succession plan. According to the Dayton Daily News, about 3 out of 4 small businesses currently do not have a succession plan. Succession plans should not be a birthright, but instead, should go to the most qualified individual. Planning for successor years ahead can eliminate power struggles, allows you to thoroughly vet candidates, and allows you to come to the realization that soon you will no longer be in charge. The best way to keep your business operating is by not failing to plan. To learn more about succession planning, click the link below!

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Affordable Marketing Ideas for Startups

This article discusses how marketing is essential for any successful business, especially startups. However, sometimes the best marketing practices can be extremely expensive with little return on investment. However, using simple tips such as getting a social cost, having a referral program, and sending emails to the right people are all inexpensive ways that your startup can gain consumer attention. It’s also important to constantly be in a creative and innovative mindset during this process. These tips paired with consistency can help your startup gain the attention that is desired. Be sure to check out this link for the full list and more details!

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Things to Consider Before Selling Your Business

This article discusses the best methods to practice before selling your business to someone who values it as much as you do. Firstly, it is important to determine your business value. In order to successfully do that it is necessary to follow the asset method, market method, and income method. It is also important to acquire a third-party professional to determine if the sale is fair. Seeking financial and legal expertise, hiring a professional business broker, setting a realistic asking price, keeping your paperwork in order, and keeping quiet until the sale is complete are very crucial steps in selling a business. To find out more tips on selling your business, click the link above!

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