Your payroll technology is only as good as your payroll strategy

ARTICLE | May 15, 2024

Authored by RSM US LLP

In an ever-evolving world of innovation—including the emergence of artificial intelligence (AI)—payroll technology has reached a new level of embracing efficiency. Between enabling companies to hire the right talent across functions, managing workforces globally for unmatched productivity and keeping compliance in check—payroll technology delivers powerful analytics for a deeper understanding of people and businesses.

Payroll software helps automate payroll processes and significantly reduces time spent on manual efforts. These AI-enabled systems streamline payroll processes from start to finish, irrespective of the size and scale of the business. However, modern technology is only one element of a successful payroll optimization approach. 

Data integrity is pivotal

Payroll technology software provides personalized windows that display pay stubs, tax information and benefits options, allowing employees to access and update their personal information and tax details via self-service functions. It is important to note that any inconsistencies or inaccuracies in these figures can negatively influence paycheck results, thereby reducing employee confidence in the business and, as a result, lowering employee satisfaction.

The key to improving the employee experience is making the technical advancements that allow for enhanced functionality and ensure the processes the technology relies on are sound. Both contribute to delivering an accurate, secure and easily accessible payroll experience for your employees.

“You could be on any payroll software system, but unfortunately, you will not meet your desired outcomes if your processes are broken,” says Lorry Twisdale, RSM US principal. “You must ensure departments like HR and benefits have strong processes in place to ensure that their data, which filters down to payroll, is accurate.”

Ultimately, as advanced as payroll technology has become, it can only perform as well as the processes behind it. Working with a qualified payroll advisor can optimize your entire payroll approach in several ways, including:

  • Managing administration of the payroll system
  • Evaluating and analyzing data to address challenges related to scalability, new locations, size and functions
  • Automating and utilizing systems better
  • Increasing payroll accuracies, thereby minimizing payroll disputes or audits
  • Assessing tax, overtime and pay and expense policies
  • Analyzing employee payroll trends and benefits
  • Mitigating risk
  • Keeping global compliance and regulations in check

“Your payroll technology is only as good as your payroll strategy. You must take a truly holistic approach when assessing your processes. The world is entering the AI space, but for now, I do not believe that technology can replace service.”

Ana Woods-Hill, manager, RSM US LLP

“The world is entering the AI space, but for now, I do not believe that technology can replace service.” says Ana Woods-Hill, RSM manager of payroll outsourcing services.

Woods-Hill advises that help may be necessary to optimize your payroll approach. “Sometimes, it takes time to fully explore any product’s capabilities, which may not happen within the first three or more months of its use,” she says. “Therefore, that is an excellent opportunity for companies to work with a team focused on payroll strategy to help them discern the nuances of their unique business processes.” 

People-related challenges

The dynamics of people, staffing and outsourcing have remarkably changed in recent years. Despite technological advancements, the demand for skilled payroll professionals remains significant. There is a constant need, and even a growing trend of leveraging resources with extensive knowledge, experience and valuable networks.

Workforce dynamics are evolving, and human insight is essential now more than ever. Technology is not diminishing the need for professionals; instead, it is reshaping job roles to allow employees to focus on different, more value-added areas. 

“Businesses are realizing that hiring someone with deep experience in a network is always smarter versus bringing someone strictly in-house,” says Woods-Hill. “Additionally, since the COVID-19 pandemic, organizations are facing increased turnover issues and the economic lag of compliance changes.”

Maintaining data integrity amidst self-service strategies

Data integrity is always crucial. It is a mistake to assume that data will somehow be accurately processed if entered into the payroll system incorrectly; therefore, conducting audits is paramount to ensuring data accuracy. Interestingly, payroll-related data entered in real-time via self-service functions often goes unchecked and can have long-term implications, potentially affecting payroll timelines, constructive receipt time stamps and even compliance efforts. 

“The garbage in, garbage out rule is of supreme importance now more than ever due to employees’ self-service functions,” concludes Woods-Hill. “Companies have relinquished control due to this practice, and human intervention is, therefore, still needed. Some companies may argue they don’t need as many HR professionals due to self-service functions. But they also may create $1 million worth of audits and compliance risk by letting their users control the inputs. Therefore, payroll success today is all about great people, a great system and a great payroll strategy advisor.”


This article was written by Lorry Twisdale, Ana Woods-Hill and originally appeared on 2024-05-15. Reprinted with permission from RSM US LLP.
© 2024 RSM US LLP. All rights reserved. https://rsmus.com/insights/services/business-strategy-operations/your-payroll-technology-is-only-as-good-as-your-payroll-strategy.html

RSM US LLP is a limited liability partnership and the U.S. member firm of RSM International, a global network of independent assurance, tax and consulting firms. The member firms of RSM International collaborate to provide services to global clients, but are separate and distinct legal entities that cannot obligate each other. Each member firm is responsible only for its own acts and omissions, and not those of any other party. Visit rsmus.com/about for more information regarding RSM US LLP and RSM International.

Top 8 estate planning factors for real estate

TAX ALERT | May 02, 2024

Authored by RSM US LLP

Estate planning for real estate requires a strategic and comprehensive approach. From tax implications to the intricacies of property management, this item is designed to help advisers understand how to craft resilient estate plans for clients with large real estate holdings. The discussion highlights eight important estate-planning factors in the real estate context.

1. Retained interest and estate inclusion challenges

Real estate investors typically value retaining some level of control over or the use of the assets they worked hard to grow, which can add complexity to transfer tax planning. Under Sec. 2036, property is sometimes unexpectedly included in a taxpayer’s gross estate if the taxpayer retains the right to enjoy or control it. This extends to what may be seen as indirect control, such as the taxpayer’s managing a family investment entity. For example, if a taxpayer has the sole ability to amend the operating agreement, dissolve the partnership, or make distribution decisions, they could be considered as having retained “strings” to the interest because they potentially control its beneficial enjoyment.

Planning tip: Retaining a life estate under Sec. 2036 in real estate or creating an appearance of continued control will inadvertently trigger issues involving ongoing use or the ability to shift beneficial enjoyment. Such scenarios should be reviewed carefully to minimize the potential for estate inclusion.

2. Valuation discounts

Valuation discounts can play a pivotal role in transfer tax planning for real estate. These discounts consider factors that contribute to lack of marketability and lack of control, including limitations relating to multiple owners, type of assets, and owner agreements that create restrictions that reduce an interest’s value. Discounting is an important consideration for lifetime gifting and interests an estate owns.

Transferring a portion of assets subject to discounting is an effective strategy for transferring assets out of a taxpayer’s estate while retaining some asset management. However, it is crucial to be aware of certain considerations that might not immediately come to mind:

  • The transfer will incur upfront costs that vary based on the complexity of the type of assets or entity structure and the state of residence. Qualified business valuations and gift tax returns will also need to be done in the years in which interests are transferred. Additionally, annual administrative costs and other ongoing expenses, such as those for tax filings, are a further financial consideration.
  • Operating the business formally will help ensure that the IRS upholds the structure and provides more protection from creditors.
  • Upon death, assets previously gifted to an irrevocable trust, including certain real estate assets, will not result in a step-up in basis; thus, the estate and beneficiaries will be unable to step up their basis and depreciate certain real estate assets.

Planning tip: Discounting the value of applicable assets may present a strategic advantage for the taxpayer to mitigate potential gift or estate tax liabilities if formalities are followed.

3. Estate liquidity challenges

Generally, real estate investors reinvest their cash, leaving a potential liquidity issue at death. Sec. 6151 requires that estate tax be paid within nine months after the date of death. If a significant portion of a taxpayer’s assets are illiquid, alternative options are worth exploring, which include an election under Sec. 6161 or Sec. 6166 and Graegin loans, named after Estate of Graegin, T.C. Memo. 1988-477.

Sec. 6161 allows an estate’s executor to extend the time for paying estate tax for up to 10 years when reasonable cause exists. What constitutes reasonable cause may be a high bar. For example, it may take proving that liquidating assets would cause economic harm to the estate. Sec. 6166 provides relief where an estate’s value is composed at least 35% of closely held interests in an active trade or business, but only the tax related to the closely held interests qualifies for deferral. Sec. 6166 relief requires annual interest payments for the first four years and principal and interest payments for the subsequent 10 years. While offering advantages such as early repayment flexibility and using estate income for interest payments, drawbacks include variable interest rates, IRS loan terms, and potential acceleration related to business disposition or state estate tax complications.

Alternatively, Graegin loans offer an additional method for obtaining liquidity to pay the estate tax. They are typically obtained through a financial institution, family business, or irrevocable life insurance trust. If structured correctly, these loans can prevent financial loss from forced asset sales plus allow the estate to deduct the interest on the estate tax return. The deductibility of interest is subject to certain conditions such as the estate’s insufficient liquid assets, certainty of interest without the option for prepayment, and reasonable loan terms. Conditions imposed under Prop. Regs. Sec. 20.2053-3(d)(2) may make it even more difficult to deduct the interest on a Graegin loan.

Estate tax is not the only issue that requires liquidity after death. Marital trust planning is crucial to ensure a sufficient cash flow for the surviving spouse to maintain their accustomed lifestyle. The distributions from a marital trust to the surviving spouse may be unexpectedly reduced by depreciation expense; however, the impact varies based on state law. These types of issues may affect the operational aspects of real estate after the date of death.

Planning tip: When addressing estate liquidity concerns, consider the available options and choose the most suitable method, based on the estate’s unique circumstances and goals.

4. Basis and capital account planning

Generally, real estate that is held for a long time or is the product of multiple previous Sec. 1031 like-kind exchange transactions tends to have a low basis. Retaining these assets until death presents a unique advantage: a step-up in basis. In the case of assets held within a partnership, a step-up occurs not only for the partnership interests but also potentially in the underlying assets by the partnership’s making a Sec. 754 election.

Negative tax basis capital accounts in partnership interests owned by an irrevocable grantor trust can lead to a taxable event upon the trust’s becoming nongrantor during the grantor’s lifetime, triggering a tax liability corresponding to the negative capital accounts.

Additionally, assets owned by an irrevocable grantor trust are generally not included in the decedent’s estate and therefore do not receive a basis step-up (or step-down) at the grantor’s death. However, many irrevocable grantor trusts allow the grantor to swap assets of equal value with the trust. This is particularly valuable if the grantor has high-basis assets in their estate and the trust has substantially appreciated assets with a low basis. If the grantor swaps assets during their life, the low-basis assets held at death will receive a step-up in basis.

Planning tip: Strategically considering asset basis and tax basis capital accounts may provide opportunities for income tax savings.

5. Passive loss rules and selecting the trustee/executor with care

Many real estate investors actively participate in the activities or are considered real estate professionals for income tax purposes, resulting in preferential income tax treatment for purposes of the passive loss rules and the net investment income tax. Determining whether certain activities are active or passive becomes more complex at an individual’s death. There is no authoritative IRS guidance for how activities of a trust or estate are tested for material-participation purposes. Instead, practitioners rely heavily on two cases, Mattie K. Carter Trust, 256 F. Supp. 2d 536 (N.D. Tex. 2003), and Frank Aragona Trust, 142 T.C. 165 (2014). According to these cases, a trust or estate’s material participation depends on the fiduciaries or their agents engaging in those activities. The IRS may introduce regulations in this area, potentially altering the criteria for income tax testing.

Planning tip: If possible, appoint an executor or trustee who may qualify for material participation with respect to real estate owned in a trust or estate.

6. Multigenerational planning and GSTT

Ultra-high-net-worth families, especially those with extensive real estate holdings, should create estate plans that strategically pass down assets across multiple generations. Multigenerational planning requires incorporating the complex application of the generation-skipping transfer tax (GSTT). While many taxpayers are aware of their available $13.61 million gift and estate exemption in 2024 (indexed for inflation), each taxpayer also has the same amount of generation-skipping tax (GST) exemption. The GSTT is in addition to gift tax and estate tax. GSTT has a flat tax rate equal to the maximum estate and gift tax rate, which is 40% in 2024. Protecting legacy assets, including real estate, in trust with GST exemption allocated to it will prevent additional estate, gift, and GST taxes from being imposed on those assets for future generations.

However, the estate/gift and GST exemptions are set to be cut in half beginning Jan. 1, 2026, due to the sunsetting of a provision in the 2017 law known as the Tax Cuts and Jobs Act (TCJA), P.L. 115-97. The IRS has clarified that exemptions used in a year with a higher exemption than effective at the grantor’s death generally remain outside the taxable estate. The temporarily increased exemptions offer planning opportunities for clients that require prompt review, given the complexity and time involved in most ultra-high-net-worth planning, which often involves multiple estate planning professionals.

Planning tip: Now is the time to engage in estate planning conversations with clients so that they can take advantage of the increased gift/estate and GST exemptions before they sunset on Jan. 1, 2026. Real estate investors should thoughtfully contemplate the succession of their legacy for multiple generations, especially when the family is not a viable option or might not be willing to take on this responsibility.

7. Carried interest gifting valuation issues

Carried interests are commonly held assets for some real estate investors. Since they could greatly appreciate, transferring these assets outside the estate may be a highly effective strategy. Generally, real estate investors believe these assets are nominal in value, but this may not be true under the Sec. 2701 special valuation rules.

If the taxpayer owns other types of interests in the entity, Sec. 2701 may apply and essentially create a deemed gift of an equal portion of each interest even if the grantor retains other interests. Various methods such as making a gift of an equal portion of each interest (referred to as a “vertical slice”) could be used to mitigate the special valuation rules.

Planning tip: Carried interest transfer strategies are complex. Ensure your clients are working with advisers who are well versed in the valuation of these types of assets and that the appraisal is sound and adequately disclosed on a gift tax return to mitigate the risk of IRS scrutiny.

8. Periodic estate plan review

Estate plans should not be static documents created once and put away and forgotten. Regularly reviewing estate plans is vital to ensure they remain true reflections of your client’s life circumstances and evolving wishes.

Periodic estate planning review is critical for the following reasons:

  • Life-changing circumstances: Life is dynamic, and events can affect estate plans, including marriage, divorce, the birth of children or grandchildren, the death of a family member, and changes in financial status. When these life-changing events happen, reviewing the estate plan will allow you to make sure it is aligned with your client’s wishes.
  • Change in assets: If the value of assets increases or decreases significantly, taxpayers may need to adjust their estate plans to optimize tax savings, asset protection, or charitable giving. Also, when acquiring or selling a business or investment, taxpayers may need to update their estate plans to reflect their desired succession planning.
  • Change in tax laws: Ever since the TCJA was enacted, individuals and their advisers have been busy using the temporarily doubled estate, gift, and GST exemptions that will sunset to about $7 million, indexed for inflation. The temporarily increased exemptions are a “use it or lose it” opportunity. Updating an estate plan is crucial, especially with tax laws that have changed or are expected to change.

Planning tip: An estate plan should be reviewed and updated at various times. Clients currently can take advantage of the increased gift/estate and GST exemptions with the guidance of their advisers.

Collaboration is key

Estate planning is a multifaceted endeavor that demands a comprehensive and collaborative approach, particularly when planning for real estate and its distinctive tax-related intricacies. In navigating the complexities of wealth transfer, it is paramount to involve not only the client but also a collaborative team consisting of attorneys, accountants, and financial advisers.

This collective effort ensures that every facet of the client’s financial landscape is meticulously considered, leading to the formulation of the most effective and tailored estate plan to achieve the client’s goals.


This article was written by Carol Warley, Scott Filmore, Amber Waldman, Shannon Ulrich and originally appeared on 2024-05-02. Reprinted with permission from RSM US LLP.
© 2024 RSM US LLP. All rights reserved. https://rsmus.com/insights/tax-alerts/2024/top-8-estate-planning-factors-for-real-estate.html

RSM US LLP is a limited liability partnership and the U.S. member firm of RSM International, a global network of independent assurance, tax and consulting firms. The member firms of RSM International collaborate to provide services to global clients, but are separate and distinct legal entities that cannot obligate each other. Each member firm is responsible only for its own acts and omissions, and not those of any other party. Visit rsmus.com/about for more information regarding RSM US LLP and RSM International.

New retirement plan distribution options introduced by SECURE 2.0

ARTICLE | April 30, 2024

Authored by RSM US LLP

Executive summary: Distribution options

Employers establish retirement plans to provide a vehicle to set aside monies, whether funded by the employee or the employer, to be preserved for a retirement benefit. The rules related to when an employee can take a distribution from their retirement plan account are restrictive considering the goal of preserving the retirement funds. SECURE 2.0, enacted on Dec. 29, 2022, included provisions that loosen some of the restrictions on withdrawals from a retirement plan. The additional options available give plan sponsors flexibility in choosing what to offer their employees.


In general

There are a few general concepts to keep in mind as we dive deeper into some of the provisions added by SECURE 2.0.

  1. A plan sponsor has discretion as to whether and how these optional plan provisions will be incorporated into the plan.
  2. All the distribution provisions discussed are exempt from the 10% tax on early withdrawals (i.e., before age 59½) from a retirement plan. However, the amount withdrawn is still subject to income tax.
  3. While income tax applies, there is the ability for an individual to recoup taxes, and restore their retirement savings, by re-contributing to the plan some or all the amounts withdrawn within three years of distribution.
  4. The provisions can be made available to any plan participant, not just a current employee.

Domestic abuse

A survivor of domestic abuse often needs access to additional funds to assist in escaping or recovering from an unsafe situation. “Domestic abuse” for this purpose is defined in SECURE 2.0 as: “physical, psychological, sexual, emotional, or economic abuse, including efforts to control, isolate, humiliate, or intimidate the victim, or to undermine the victim’s ability to reason independently, including by means of abuse of the victim’s child or another family member living in the household.” The survivor must certify that they experienced domestic abuse within the last year to receive a distribution that is no more than the lesser of $10,000 (for 2024, as indexed) or 50% of the survivor’s vested plan balance.

This distributable event became available, after Dec. 31, 2023, for implementation by an IRC section 401(a) defined contribution plan (including 401(k), but not money purchase pension plans), 403(a) annuity plan, 403(b) plan and a governmental 457(b) plan, as well as individual retirement accounts (IRAs).

Emergency personal expense

Unforeseen emergency situations that require immediate financial resolution are a common occurrence. This distributable event allows up to $1,000 of the participant’s plan account to be withdrawn. To receive the distribution, the participant must certify that they have an expense for themselves or a family member that is an immediate financial need. Only one such distribution can be issued in a calendar year. Another personal expense distribution cannot be issued in the three calendar years following the year of distribution unless the withdrawn amount is repaid to the plan or contributions made by the participant to the plan after the distribution are at least equal to the amount distributed.

Many plans already provide hardship distribution options for employees. However, the circumstances under which a hardship distribution can be issued are limited. For example, an employee’s car may require a $750 repair, which would not fall under one of the safe harbor reasons for hardship distribution. However, the employee could use the emergency personal expense provision to take a distribution to cover the $750 repair.

This distributable event became available, after Dec. 31, 2023, for implementation by an IRC section 401(a) defined contribution plan (including 401(k), but not money purchase pension plans), 403(a) annuity plan, 403(b) plan and a governmental 457(b) plan, as well as IRAs.

Federally declared disasters

Repeatedly, Congress has enacted legislation after disasters (e.g., hurricanes, floods, wildfires) providing individuals the opportunity to take a penalty-free distribution or loan from their retirement plan accounts to assist them as they rebuild their lives. In lieu of the disaster-by-disaster approach, Congress enacted permanent rules for distributions and loans related to federally declared disaster areas.

Key features of the new distribution provision are:

  • A participant can request a distribution of up to $22,000 up to 180 days after the date of the disaster.
  • The individual must have sustained an economic loss in relation to the disaster and must have a principal place of residence located in the disaster area.
  • The tax effect of the amount withdrawn can be spread over three years rather than the entire amount being taxable in the year withdrawn.

Key features of the new loan provision are:

  • The maximum dollar amount that can be made available is the lesser of 50% of the individual’s vested plan balance or $100,000 (increased from $50,000 under the normal loan rules).
  • Loan repayments, whether on an existing loan or one taken because of the disaster, owed between the date of the disaster and up to 180 days after the disaster can be delayed for one year.

These provisions became available for disasters after Jan. 26, 2021, and can be implemented by an IRC section 401(a) defined contribution plan (including 401(k) plans), 403(a) annuity plan, 403(b) plan, and a governmental 457(b) plan, as well as IRAs.

Terminal illness

This provision was not added as a distributable event, but rather just as an exception to the early withdrawal penalty. Therefore, it only applies when a distribution is issued under another plan provision. The intention was to have this be an optional plan distributable event. There has been a technical corrections bill drafted that would address this, as well as some other SECURE 2.0 provisions, but it has not yet been finalized.

IRS Notice 2024-2 provides guidance on terminal illness distributions in the form of Q&As. The guidance confirmed the following:

  • A terminally ill individual is one who has an illness or physical condition that a physician has certified is expected to result in death in 84 months or less. The 84 months is measured from the date of certification.
  • Certification must be obtained prior to the distribution and contain specific information (e.g., the name and contact information of the physician, a narrative description to support the conclusion that the individual is terminally ill, the date the physician examined the individual, etc.) as outlined in Notice 2024-2.
  • Only the physician’s certification must be provided to a plan administrator to support the distribution. However, the individual should retain appropriate underlying documents to support their distribution and as part of maintaining complete tax records.
  • Generally, there is no limit to the amount that can be treated as a terminal illness distribution. However, distributions cannot be made solely because of a terminal illness. Therefore, the participant must qualify for a distribution based on another plan provision, and any limits applicable to the distributable event being utilized to issue the distribution would have to be considered. For example, a plan may allow in-service distributions, but it might cap such distributions to $10,000.

The provision became available after Dec. 29, 2022, for distributions from IRC section 401(a) defined benefit and defined contribution plans (including 401(k) plans), 403(a) annuity plans, and 403(b) plans, as well as IRAs.

Takeaway

Legislators see that employees have unexpected financial needs arise for which they need a source of funds. The only source, for some employees, with an amount sufficient to assist with the need is retirement plan savings. Relaxation of the distribution rules to provide an employee with a current source of funds may negatively impact the individual’s financial position in retirement overall but may also help encourage participants to contribute to their retirement plans by alleviating fears that their funds are not accessible when needed under extenuating circumstances. The opportunity is available for an employee to restore their retirement account by re-contributing the distribution taken, but how many individuals will avail themselves of this opportunity? Employees contemplating one of these distributions should consider 1) other sources of income that may be available to assist with the financial need, 2) the current tax ramifications of the withdrawal, and 3) how the reduction to their account balance will affect them in retirement.


This article was written by Christy Fillingame, Lauren Sanchez and originally appeared on 2024-04-30. Reprinted with permission from RSM US LLP.
© 2024 RSM US LLP. All rights reserved. https://rsmus.com/insights/services/business-tax/new-retirement-plan-distribution-options-introduced-by-secure-2-0.html

RSM US LLP is a limited liability partnership and the U.S. member firm of RSM International, a global network of independent assurance, tax and consulting firms. The member firms of RSM International collaborate to provide services to global clients, but are separate and distinct legal entities that cannot obligate each other. Each member firm is responsible only for its own acts and omissions, and not those of any other party. Visit rsmus.com/about for more information regarding RSM US LLP and RSM International.

The information contained herein is general in nature and based on authorities that are subject to change. RSM US LLP guarantees neither the accuracy nor completeness of any information and is not responsible for any errors or omissions, or for results obtained by others as a result of reliance upon such information. RSM US LLP assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect information contained herein. This publication does not, and is not intended to, provide legal, tax or accounting advice, and readers should consult their tax advisors concerning the application of tax laws to their particular situations. This analysis is not tax advice and is not intended or written to be used, and cannot be used, for purposes of avoiding tax penalties that may be imposed on any taxpayer.

Brady Martz Named Among Accounting Today’s 2024 Regional Leaders

Top 100 nationally ranked accounting and advisory services firm Brady Martz & Associates today announced that the Firm was recently named among Accounting Today’s Regional Leaders for the Midwest. Each year, Accounting Today releases an annual ranking of the leading national and regional firms, as well as their chief executives’ take on the major issues facing their firms, and their strategies for success for 2024 and beyond.

“Earning a position among Accounting Today’s regional leaders underscores the relentless effort and commitment of every individual on our team,” CEO Todd Van Dusen said. “Our experienced professionals work tirelessly to anticipate our clients’ needs, offering proactive advice that empowers them to navigate decisions with assurance. As the accounting landscape continues to transform, our dedication to remaining ahead of the curve is steadfast.”

To learn more and view the 2024 leading national and local firms, visit accountingtoday.com.

Founded in 1927, Brady Martz has been providing exceptional client service for nearly a century. Headquartered in Grand Forks, the firm has nine offices throughout North Dakota, Minnesota, and South Dakota. Brady Martz is proud to offer advisory, audit & assurance, and tax services to clients in a wide variety of industries.

Brady Martz COO Stacy DuToit Recognized as Prairie Business Top 25 Women in Business

Top 100 nationally ranked accounting and advisory services firm Brady Martz & Associates today announced that Chief Operating Officer (COO) Stacy DuToit has been recognized among the Top 25 Women in Business by Prairie Business magazine. This award is open to female business leaders in North Dakota, western Minnesota, and South Dakota whose achievements make them stand out in their companies and communities.

“I have had the opportunity to work with Stacy from the time she joined the Firm as an associate through to her progression to a shareholder. In addition to earning ownership in Brady Martz, she has held several leadership roles including serving as a member on our board of directors, a market segment lead, and now our first ever Chief Operating Officer,” CEO Todd Van Dusen said. “At each stage of her career, Stacy has led by example through both her words and actions. She exemplifies what it means to be a real professional and a great leader. Stacy truly makes a positive difference where it matters most to our team members, clients, and communities.”

DuToit is a Certified Public Accountant (CPA) experienced in auditing, accounting, tax, and business consulting services for privately owned businesses. She is a member of the American Institute of Certified Public Accountants (AICPA) and the North Dakota Society of Certified Public Accountants (NDSCPA). DuToit currently serves on the Bismarck-Mandan Chamber Foundation board. She is a former Trustee of the North Dakota Certified Public Accountants Society Foundation. Additionally, DuToit is a past member of the public relations committee of the NDSCPA as well as a past board member of the Bismarck Downtowners Association and past volunteer with the North Dakota Jump$tart Coalition.

DuToit shared her gratitude, saying, “I am deeply honored to be included among such an esteemed group of leaders. This recognition is not only a testament to my personal commitment to excellence in our profession but also reflects the hard work and dedication of our entire team at Brady Martz. I am grateful for the support of my colleagues, our clients, and the community, which has been integral to our success. Together, we continue to drive positive change and innovation in our industry, and I am excited about what the future holds for all of us at Brady Martz. Thank you to Prairie Business for this incredible honor and for highlighting the achievements of women in business across our region.”

Brady Martz shareholders recently voted for DuToit to become the Firm’s next CEO upon Van Dusen’s retirement effective October 1, 2024.

Founded in 1927, Brady Martz has been providing exceptional client service for nearly a century. Headquartered in Grand Forks, the firm has nine offices throughout North Dakota, Minnesota, and South Dakota. Brady Martz is proud to offer advisory, audit & assurance, and tax services to clients in a wide variety of industries.

Brady Martz CEO Todd Van Dusen Announces Intention to Retire

Top 100 nationally ranked accounting firm Brady Martz & Associates today announced that CEO Todd Van Dusen intends to retire in 2024.

“I’m proud of what we’ve accomplished at Brady Martz and of the incredibly talented and committed people I work with every day,” said Van Dusen. “Together, we have reimagined financial and business advisory services, and worked to improve the financial health of our clients and communities. It has been a privilege to spend the past 30 plus years serving both. However, I’d now like to devote more time to my passions outside the workplace. I remain committed to working closely with the Board and my successor, Stacy DuToit, for a smooth transition.”

After Van Dusen notified the Board of his intentions, the process to determine Brady Martz’s next CEO was initiated culminating with a vote of the full shareholder group. Current Chief Operating Officer (COO) Stacy DuToit has been elected to serve as the Firm’s next CEO. DuToit will assume the role effective October 1, 2024.

Board Chairperson Perry Mattson said, “Todd has made an extraordinarily positive and lasting impact on Brady Martz and our people. His decision to retire marks the end of a remarkable run that has seen impressive accomplishments in establishing Brady Martz as a trusted brand. Todd has delivered for our shareholders, team members, clients, and communities. On behalf of the entire Board, I want to thank him for his service and commitment to supporting a smooth transition.”

Van Dusen joined Brady Martz in January 1989 as an intern and then spent the next 20 years of his career in client service. During his tenure, he’s had the opportunity to work in various areas of the accounting industry such as audit, tax, and business valuation. Additionally, he’s served in several leadership roles including Market Segment Lead for the Minot office and Board Member. Under Van Dusen’s leadership, Brady Martz has grown to nearly 400 team members, including more than 50 shareholders, and serves communities in North Dakota, Minnesota, and South Dakota. He is a member of the North Dakota CPA Society (NDCPAS), American Institute of Certified Public Accountants (AICPA), and Minot State University Alumni Association.

Founded in 1927, Brady Martz has been providing exceptional client service for nearly a century. Headquartered in Grand Forks, the firm has nine offices throughout North Dakota, Minnesota, and South Dakota. Brady Martz is proud to offer advisory, audit & assurance, and tax services to clients in a wide variety of industries.

Headlights Newsletter – Winter 2024

The latest issue of Headlights, a publication of the AutoCPA Group, is now available.

Please click here to access the newsletter.

State income tax law changes for the fourth quarter of 2023

ARTICLE | January 09, 2024

Authored by RSM US LLP

Executive summary: State tax ASC 740 Q4 update

The following state tax developments were enacted during the fourth quarter of 2023 and should be considered in determining a company’s current and deferred tax provision pursuant to ASC 740, income taxes, for the quarter ended Dec. 31, 2023. This information summarizes the listed developments and may not provide additional nuanced considerations that may be relevant for provision purposes. For questions about these quarterly updates or other recent legislative and regulatory developments, please reach out to your tax adviser for more information. 

State income tax law changes for the fourth quarter of 2023

California court upholds single-sales factor apportionment

The California Court of Appeals upheld Proposition 39, which was approved by voters on a ballot initiative and enacted in 2012. Proposition 39 required the use of single-sales factor apportionment for taxpayers and eliminated the use a three-factor apportionment formula. Proposition 39 also provided a special apportionment rule for cable companies and created a fund for clean energy projects. The taxpayer argued in One Technologies LLC. v. Franchise Tax Board (Cal. Ct. App. (2nd) No. B318787, Oct. 23, 2023), that Proposition 39 violated the state’s single-subject rule for ballot initiatives due to the exceptions noted above. The Court found that Proposition 39 did not violate the state’s single-subject rule and as a result, the taxpayer was required to use the single sales factor apportionment formula.

California court rejects FTB’s attempt to limit PL 86-272 protections on procedural grounds

On Dec. 13, 2023, a California Superior court found Technical Advice Memorandum (TAM) 2022-01 and related Franchise Tax Board (FTB) Publication 1050 to be invalid. American Catalog Mailers Association v. Franchise Tax Board, Case No. CGC-22-601363 (Cal. Superior Ct., San Francisco Cnty., Dec. 13, 2023). Both pieces of guidance clarified the FTB’s interpretation of the protections of P.L. 86-272 for internet-based activities, which were intended to closely follow the guidance issued by the Multistate Tax Commission (MTC) in August of 2021. The court did not rule on the merits of the case, finding instead that TAM 2022-01 and Publication 1050 were invalid because they constituted regulations that were required to be adopted pursuant to the California Administrative Procedure Act (APA), which would have required notice and a period for public comment.

Colorado updates conformity rules

On Nov. 8, 2023, the Colorado Department of Revenue repealed Colo. Regs. Section 39-22-103(5.3), which had clarified that Colorado’s definition of the IRC incorporated federal changes on a prospective basis only. Colorado conforms to the IRC on a rolling basis, and the change was in response to prior legislation and a Colorado Court of Appeals ruling in 2022.

Kansas provides guidance on corporate tax rate reduction

On Oct. 24, 2023, the Kansas Department of Revenue issued Notice 23-10: Change to Corporate Income Tax Rate with guidance on the rate reduction that previously was announced on Aug. 31, 2023. The department explained that, prior to rate reduction of Kansas Stat. Ann. Section 74-50,321, Kansas imposed a corporate income tax rate of 4%, with a surtax of 3% on Kansas taxable income exceeding $50,000. While section 74-50,321 reduces the rate from 4% to 3.5% for tax years beginning on or after Jan. 1, 2024, the 3% surtax continues to apply.

Maine court requires taxpayer to look-through to pharmacy location in sourcing receipts from claims adjudication services

On Nov. 7, 2023, the Maine Supreme Judicial Court held that the receipts the taxpayer received from claims adjudication services in connection with the sale of pharmaceuticals were sourced to the pharmacy location. Express Scripts Inc. et al. v. State Tax Assessor, Me. Sup. Jud. Ct., No. 2023 ME 68 (Nov. 7, 2023). In Express Scripts, Inc., the taxpayer’s clients included health insurers, health maintenance organizations (HMOs), employers, governmental health programs and union-sponsored benefits plans. The clients’ members were individuals and employees covered by the health plans. Maine’s market-based sourcing rules require that receipts from services are sourced to the location that the benefit of the services are received. The taxpayer argued that benefit of the service is received at the location of its business customer (i.e., the headquarters or commercial domicile of the health insurer). The Court disagreed, finding that the services ultimately were received by the individuals at the pharmacy location. In its ruling, the Court pointed to language within the company’s public filings and contracts that indicated the ultimate recipients of the services were the client members of the taxpayer.

Massachusetts enacts single-sales factor apportionment for all business taxpayers

On Oct. 4, 2023, Gov. Maura Healey signed into law House Bill 4101, enacting a comprehensive tax relief measure. Most notable for business taxpayers, the law adopts a single-sales factor apportionment formula for taxpayers of all industries, effective for tax years beginning on or after Jan. 1, 2025. Previously, single-sales factor apportionment was required only for manufacturers and mutual fund service companies, while all other corporations and financial institutions were required to apportion income and non-income taxes to Massachusetts using a three-factor double-weighted sales apportionment formula.

Note that the change to apportionment impacts not only the calculation of a taxpayer’s measure of income tax within the state, but also the measure of non-income tax, which is based either on the taxpayer’s Massachusetts tangible personal property or net worth. Additionally, the law makes changes to the sourcing of certain receipts from investment and trading activities for financial institutions. Please read our article, Massachusetts passes comprehensive tax relief for more information.

Minnesota court affirms decision that the gain on the sale of goodwill is apportionable business income

On Nov. 22, 2023, the Minnesota Supreme Court affirmed the Minnesota Tax Court’s decision in Cities Management Inc., vs. Comm’r of Rev. (Case No. A23-0222, Nov. 22, 2023) that the income earned by a nonresident individual resulting from the sale of her stock ownership interests in two S corporations was business income subject to apportionment. In Cities Management, Inc., the taxpayer made an election under section 338(h)(10) to treat the stock sales as sales of the underlying corporate assets, with a significant portion of the value being goodwill. The Court found that the value of the goodwill could be attributed to the corporation’s business operations and as a result, the gain from the sale was derived from a unitary asset that is treated as business income and subject to apportionment.

Mississippi issues guidance on the election for immediate expensing of certain expenditures

On Oct. 20, 2023, the Mississippi Department of Revenue issued guidance on House Bill 1733, which amended Miss. Code Ann. Section 27-7-17 to revise the methods of depreciation that may be used for certain expenditures and property. House Bill 1733 is effective for tax years beginning after Dec. 31, 2022. The department clarified that:

  • Taxpayers may elect to immediately deduct qualified research and experimental expenses that must be capitalized and amortized for federal purposes pursuant to section 174;
  • Expenditures for business assets that are qualified property or qualified improvement property (QIP) are eligible for 100% bonus depreciation and may be deducted as an expense incurred by the taxpayer during the tax year in which the property was placed in service. Taxpayers may elect to take a bonus depreciation deduction in accordance with section 168;
  • Taxpayer may elect to treat the cost of any section 179 property that was placed in service during the taxable year as an expense that is deductible in the current year.

New Jersey issues several bulletins providing guidance for previously enacted legislation

The New Jersey Department of Taxation issued new and updated tax bulletins throughout Q4 2023 intended to provide guidance on legislation enacted on July 3, 2023, that made significant changes to the corporate income tax. The guidance covers topics including but not limited to:

  • Changes to the rules related to the dividend exclusion, and the ordering of the net operating loss (NOL) deduction, dividend exclusion and international banking facility deduction;
  • Changes to the calculation of the combined group’s NOL deduction;
  • Changes impacting forms and schedules that must be included with the corporate income tax return; and
  • Changes impacting income reporting and accounting methods for non-US corporations that are included in a combined return claiming treaty protection.

For more information please see our article on the legislation, New Jersey enacts most significant tax changes in years and consider reviewing the more recent relevant bulletins: TB- 86R; TB-91R; TB 94R; TB 95R; TB-99R; TB 101R; TB-103R; TR 111; TB-112; TB-113

New York State adopts final regulations related to corporate franchise tax reform of 2014

On Dec. 27, 2023, the New York Department of Taxation formally adopted regulations related to Article 9-A corporate franchise tax and Article 33 insurance corporation franchise tax that were proposed on Aug. 9, 2023. Years in the making, the final regulations provide guidance as it relates to comprehensive franchise tax reform that was enacted in 2014 and as amended in 2015 and 2016. The final regulations cover several topics including but not limited to economic nexus (including protected and unprotected activities under PL 86-272), apportionment, computation of the tax, certain credits, combined unitary reporting and rules impacting specific industries (such as qualified New York manufacturers). The department clarified that the regulations, effective as of Dec. 27, 2023, interpret statutory amendments that are effective for periods beginning on or after Jan. 1, 2015 and thus will apply for the same periods (retroactively as of Jan. 1, 2015). Documents relating to the adoption of the final regulations can be found on the department’s website.

New York City revives tax credit for qualified emerging biotechnology companies

On Dec. 4, 2023, New York City Mayor Eric Adams signed legislation that revives a tax credit for qualified emerging biotechnology companies. The credit may be used to offset the general corporation business tax, the unincorporated business tax, and the corporate tax of 2015. The enacted law has immediate effect and will be available for taxpayers to claim for tax periods beginning on or after Jan. 1, 2023 and prior to Jan. 1, 2026. For additional details on the credit and taxpayer eligibility requirements, please see our article, New York City biotech tax credit revived.

North Carolina enacts changes to the franchise tax and expands the pass-through entity tax

Enacted on Oct. 3, 2023, House Bill 259 caps the franchise tax at $500 on the first $1 million of a corporation’s franchise tax base. For the tax base exceeding $1 million, the rate is $1.50 per $1,000. This change is effective for tax years beginning on or after Jan. 1, 2025 (as reported on the corporate tax return for the 2024 tax year).

The bill also expands the elective pass-through entity tax provisions retroactively for tax years beginning on or after Jan. 1, 2022. Specifically, the legislation expands the list of eligible owners to include entities classified as corporations for federal income tax purposes and partners that are a trust provided that the beneficiary of the trust is limited to any person other than an individual, an estate, a trust or an organization described in section 1361(c)(6) of the IRC.

For additional information, please read our tax article, North Carolina budget passes with tax cuts and other modifications.

Pennsylvania issues guidance on sections 381, 382 and 163(j)

On Oct. 11, 2023, the Pennsylvania Department of Revenue issued Corporation Tax Bulletin 2008-03 which provides revised guidance on the application of sections 381 and 382. The guidance explains that taxpayers are required to consider the impact of section 163(j) in determining the net operating loss deductible for a given tax year. In calculating the applicable section 382 limitation for Pennsylvania purposes, the limitation is equal to the federal section 382 amount multiplied by the Pennsylvania apportionment percentage for the tax period immediately preceding the change. The guidance provides a detailed explanation on the application of sections 382 and 163(j) for purposes of the Pennsylvania corporate income tax return.

On Oct. 12, 2023, the Pennsylvania Department of Revenue issued an updated state corporate net income Corporation Tax Bulletin 2019-03 addressing the application of section 163(j). The bulletin clarifies that where a Pennsylvania taxpayer is part of a consolidated federal return that is subject to interest deduction limitations under section 163(j), each member of the consolidated group that is subject to Pennsylvania corporate income tax must calculate a section 163(j) limitation for Pennsylvania purposes on a pro-forma basis. However, to the extent that the federal consolidated group is not subject to any section 163(j) limitations, there shall be no interest deduction limitations for Pennsylvania purposes. Additionally, the bulletin clarifies that in most instances where there was a federal consolidated section 163(j) limitation for previous periods and a separate company limitation calculated for Pennsylvania purposes, taxpayers that join in the filing of a current year federal consolidated return with no section 163(j) limit may can fully deduct interest expense, plus the interest expense carryforward from prior years for calculating their Pennsylvania corporate income tax.

Texas guidance on compensation deduction

On Oct. 13, 2023, the Texas Comptroller of Public accounts issued 202310005L with guidance on costs that are allowable as benefits in determining the compensation deduction from the Texas Margin tax. For purposes of calculating the compensation deduction, the cost must:

  • Be similar to the items listed in Texas Tax Code section 171.1013(b)(2) (i.e., workers’ compensation benefits, health care, employer contributions HSAs) such that it provides value to an employee in a personal capacity;
  • Be deductible for federal income tax purposes;
  • Not already be included in wages and cash compensation; and
  • Meet the other requirements of title 34 Tex. Admin. Code section 3.589(e).

The comptroller also provided several examples that may be included as benefits in the compensation deduction including but not limited to sports club memberships, health check-ups, cell phones, professional dues, tuition reimbursement, and personal use of a company-owned vehicle. Additionally, the guidance provides examples of costs that must be excluded from the compensation deduction, such as recruiting referral fees, training, travel per diems, and the business use of a company-provided vehicle.

Wisconsin updates conformity to IRC

On Oct. 25, 2023, Wisconsin Gov. Tony Evers signed Assembly Bill 406, updating Wisconsin’s conformity to the IRC. For tax years beginning after Dec. 31, 2022, Wisconsin retroactively conforms to the IRC as amended to Dec. 31, 2022, but not including any amendments to the IRC that are enacted after Dec. 31, 2022. However, note that Wisconsin continues to have exceptions to federal conformity for several provisions of the IRC prior to 2021. Wisconsin issued Tax Bulletin 223 with more explanation of the changes. 


This article was written by Al Cappelloni, Amy Letourneau, Darian A. Harnish, Mo Bell-Jacobs and originally appeared on 2024-01-09. Reprinted with permission from RSM US LLP.
© 2024 RSM US LLP. All rights reserved. https://rsmus.com/insights/tax-alerts/2024/state-income-tax-law-changes-fourth-quarter-2023.html

RSM US LLP is a limited liability partnership and the U.S. member firm of RSM International, a global network of independent assurance, tax and consulting firms. The member firms of RSM International collaborate to provide services to global clients, but are separate and distinct legal entities that cannot obligate each other. Each member firm is responsible only for its own acts and omissions, and not those of any other party. Visit rsmus.com/about for more information regarding RSM US LLP and RSM International.

The information contained herein is general in nature and based on authorities that are subject to change. RSM US LLP guarantees neither the accuracy nor completeness of any information and is not responsible for any errors or omissions, or for results obtained by others as a result of reliance upon such information. RSM US LLP assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect information contained herein. This publication does not, and is not intended to, provide legal, tax or accounting advice, and readers should consult their tax advisors concerning the application of tax laws to their particular situations. This analysis is not tax advice and is not intended or written to be used, and cannot be used, for purposes of avoiding tax penalties that may be imposed on any taxpayer.

IRS announces details for ERC Voluntary Disclosure program

ARTICLE | December 22, 2023

Authored by RSM US LLP

Executive summary:

Employee Retention Credit Voluntary Disclosure program

On Dec. 21, 2023, the IRS announced the details of an anticipated employee retention credit Voluntary Disclosure program (ERC-VDP) for employers who claimed and received an ERC refund for a quarter but were not eligible. The program allows claimants to repay ERC at a reduced rate of 80% of the credit.  In addition, the program waives penalties and interest on the full amount, not just the 80% returned. The IRS is only accepting applications for the program until March 22, 2024. Accepted applicants will be required to execute a closing agreement stating they are not entitled to ERC and must provide the name and contact information for any preparer or advisor who assisted in claiming the ERC. The IRS has also published a set of FAQs relating to the ERC-VDP.

The IRS also announced that they are issuing another round of letters proposing adjustments to tax issued to 20,000 employers that claimed an erroneous or excessive amount of ERC.

IRS announces details for ERC Voluntary Disclosure program 

ERC VDP continuation of ongoing IRS initiative to combat dubious ERC claims

Following the October announcement of the ERC withdrawal process, the IRS has released the details of the new ERC-VDP which will allow ERC claimants who have already received the refund or credit against employment taxes to apply to repay the ERC at a reduced rate of 80% of the claim, without penalties or interest. The ERC-VDP was developed mostly for employers who were induced into claiming ERC and now realize they were not entitled to the credits. In particular, the reduced amount required to be repaid was designed to allow employers who paid a contingency fee to a promoter to repay the improper credit at a lower financial cost. The required disclosure about preparers who assisted in filing the claim will help the IRS gather information on promoters who took aggressive positions in advising taxpayers to claim ERC.

Eligibility for ERC-VDP

Taxpayers who claimed ERC and have received the refund or the credit against their employment taxes are eligible to participate in the program. (Taxpayers who have not yet received an ERC credit or refund but no longer believe they are entitled to ERC can use the withdrawal process to withdraw their claim). Taxpayers are not eligible for ERC-VDP if any of the following apply:

  • The taxpayer is under criminal investigation or has been notified that the IRS intends to commence a criminal investigation;
  • The IRS has already received information alerting it to the taxpayer’s noncompliance;
  • The taxpayer is undergoing an employment tax examination for the period for which it is applying; or 
  • The taxpayer has already received a notice and demand for repayment of all or part of the claimed ERC.

Employers who claimed ERC using a third-party payer, such as a professional employer organization (PEO) or payroll agent, are eligible for ERC-VDP, but the third-party payer must submit the application on the employer’s behalf.  The announcement provides some guidance for third-party payers assisting with such applications.

In order to use the program for a given quarter, the taxpayer must give up the full amount of ERC that was applied for on the Form 941 X for that quarter.  Taxpayers who want to reduce only a portion of the ERC claimed in a quarter are not eligible for ERC-VDP or the withdrawal process; these taxpayers must file an amended return to adjust the ERC claimed.

Terms of participation in ERC-VDP

Employers who are approved to participate in the program (’participants’) will be required to execute a closing agreement which provides that they are not eligible for, or entitled to, any ERC for the tax period(s) at issue. The participant will repay 80% of the claimed ERC to the Department of Treasury. Participants will also be excused from repaying overpayment interest received on any issued ERC refund. Underpayment interest will not be required if the participant makes full payment prior to executing the closing agreement.

The program also provides for the possibility of repaying the ERC amount through an installment arrangement.  If the IRS approves repayment under an installment agreement, interest will only accrue prospectively from the agreement date. The IRS will not assert civil penalties against participants that make full payment of the 80% of claimed ERC prior to executing the required closing agreement.

For many taxpayers, the ERC impacted their income tax obligations as well. Because ERC cannot be claimed on wages that are claimed as a deduction against income, recipients of ERC were expected to reduce wage deductions for the 2020 and/or 2021 tax years equal to the ERC amounts. If participants had not already amended their income tax returns to reduce their wage deduction by any claimed ERC, they will not need to file amended returns or Administrative Adjustment Requests (AARs) to reduce their wage deduction. Participants who already reduced their wage deduction by the claimed ERC may file an amended return or AAR to reclaim the previously reduced wage expense. No income will be attributed to participants as a result of participating in the program.

If a return preparer or advisor assisted the participant in claiming the ERC, the participant must provide the name, address, and phone number of the preparer or advisor as well as a description of services provided.

Under the new application form, a taxpayer can provide a power of attorney to allow another person to represent the taxpayer in making the VDP application.

Applications for ERC-VDP due by March 22, 2024, 11:59 pm local time. 

Taxpayers apply to participate in ERC-VDP by completing Form 15434, Application for ERC-VDP and submitting it via the IRS Document Upload Tool by March 22, 2024. Form 15434 must be signed by an authorized person under penalties of perjury. Taxpayers applying for ERC-VDP for a period ending in 2020 must include a completed and signed statute extension Form ERC-VDP SS-10.  Form 15434 will help calculate the payment required to participate in ERC-VDP. Paying the balance via Electronic Federal Tax Payment System (EFTPS) at the time of applying for ERC-VDP is encouraged and could speed up the resolution of the case. However, as discussed above, participants who are unable to pay the entire balance may be considered for an installment agreement.

The IRS FAQs state that ERC-VDP applications will be handled on a first come, first serve basis. The FAQs indicate that most cases should resolve quickly but also provide there is no way to estimate how long the process will take. Applicants can call the ERC-VDP hotline at 414-231-2222 and leave a voicemail to check on the status of their application or for assistance with the ERC-VDP process, including completing Form 15434.

If a taxpayer’s application is approved, the IRS will prepare a closing agreement under section 7121 of the Code and mail the closing agreement to the participant. Once a participant receives the ERC-VDP closing agreement package, they will be asked to review and return the signed agreement within 10 business days. Participants need to pay balances due prior to signing the agreement in order to receive all the benefits of the program. If the IRS denies a taxpayer’s application to participate in ERC-VDP, there is no method to review or appeal the denial. Further, a taxpayer’s participation in ERC-VDP does not preclude the IRS from later investigating any criminal conduct or provide any immunity from prosecution.


This article was written by Anne Bushman, Alina Solodchikova, Karen Field , Marissa Lenius and originally appeared on 2023-12-22. Reprinted with permission from RSM US LLP.
© 2024 RSM US LLP. All rights reserved. https://rsmus.com/insights/tax-alerts/2023/irs-announces-details-for-erc-voluntary-disclosure-program-.html

RSM US LLP is a limited liability partnership and the U.S. member firm of RSM International, a global network of independent assurance, tax and consulting firms. The member firms of RSM International collaborate to provide services to global clients, but are separate and distinct legal entities that cannot obligate each other. Each member firm is responsible only for its own acts and omissions, and not those of any other party. Visit rsmus.com/about for more information regarding RSM US LLP and RSM International.

The information contained herein is general in nature and based on authorities that are subject to change. RSM US LLP guarantees neither the accuracy nor completeness of any information and is not responsible for any errors or omissions, or for results obtained by others as a result of reliance upon such information. RSM US LLP assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect information contained herein. This publication does not, and is not intended to, provide legal, tax or accounting advice, and readers should consult their tax advisors concerning the application of tax laws to their particular situations. This analysis is not tax advice and is not intended or written to be used, and cannot be used, for purposes of avoiding tax penalties that may be imposed on any taxpayer.

Beware of state equivalent 1099 filing obligations

ARTICLE | December 22, 2023

Authored by RSM US LLP

Executive summary

As the year closes and companies prepare to file federal forms 1099, many will overlook state equivalent 1099 filing requirements which can be extremely complex, are subject to change, and often vary by state and form type.  Take the time now to evaluate your state 1099 filing requirements by confirming that your budget, resources and compliance program are up to par for managing increasing risk and evolving changes.

Beware of state equivalent 1099 filing obligations

Companies operating a U.S. trade or business and controlled foreign corporations that make certain reportable payments to U.S. persons who are not their employees (including vendors, investors and related entities) must be prepared to file U.S. tax information returns.  While many are aware of the U.S. federal requirement to file tax information returns, an area that is frequently overlooked and that can result in material exposure is the requirement to file state equivalent forms 1099.

Many states  require direct filing of state equivalent information returns and  may also have different reporting thresholds and filing deadlines than  federal requirements and that vary by state.  For example, when the IRS released Notice 2023-74  earlier this year announcing the delayed implementation of the lower $600 threshold for filing Forms 1099-K, (see our prior article) many states did not follow suit or were slow to issue guidance, leaving payment processors and on-line marketplaces scrambling to understand and manage their state equivalent form 1099-K filing obligations.  It is therefore important that you that monitor and are aware of your state filing obligations.  Plan to discuss them with your tax advisor or other service provider early to confirm that they have the ability to file the forms and that you have allocated sufficient lead time and budget for managing your state  filing obligations.

What states require direct reporting?

While most states will accept the federal form 1099 and do participate in the Combined Federal/State Filing Program (CF/SF), most still require a separate filing if there’s state withholding tax deducted, and some states do not participate in the program as they prefer not to wait for the IRS to share information with them.  Under the CF/SF Program, the IRS forwards original and corrected information returns filed electronically to participating states free of charge for approved filers, thereby eliminating the need for separate reporting to the participating states.  The IRS created the Combined Federal/State Filing program as a mechanism for sharing data from information returns with the states.

  • As of 2023, the following states participate in the CF/SF program: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Georgia, Hawaii, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, Wisconsin. States that are not listed either do not participate in the program at all, may still require taxpayers to submit a copy of the form even if they participate, or may require direct reporting of certain 1099 series forms and not others.
  • The following states do not participate in the CF/SF program: Florida, Iowa, Illinois, Kentucky, Oregon, Pennsylvania, Rhode Island, Tennessee, Utah, Virginia, West Virginia, Vermont and District of Columbia.  These states all require that forms be filed directly to the state, so be sure to confirm that your 1099 vendor will file these forms on your behalf.
  • The states below participate in the CF/SF program but have certain state specific requirements that filing via the CF/SF does not satisfy: Alabama, Arizona, Connecticut, Delaware, Georgia, Indiana, Kansas, Louisiana, Maryland, Michigan, Minnesota, Mississippi, Montana, North Carolina, North Dakota, Ohio, South Carolina, Wisconsin. Filers must verify filing requirements with the state, which are subject to change. Again, these states participate in the CF/SF, but often have limited options for how information received from the IRS can be used. As such, in order to track, audit and compare all withholding information, filers must provide certain information directly to the state. 

Direct state reporting for 1099s is a complex space, with changes happening annually for individual states and form types.  New reporting requirements, CF/SF participation changes, changing form thresholds and filing methods are just a few examples that businesses must keep in mind when filing forms 1099.

Most commonly filed Forms 1099-NEC present specific challenges

One of the most common and frequently filed information returns is IRS Form 1099-NEC, Nonemployee Compensation.  Companies that paid compensation for services of $600 or more last year to a U.S. person that is not its employee (such as a vendor or independent contractor) must file IRS Form 1099-NEC, Nonemployee Compensation with the IRS and must furnish copies of the forms to recipients by Jan. 31 annually.  Form 1099-NEC is used to report nonemployee compensation, such as payments for services to independent contractors, commissions, board of director fees, legal fees paid  to attorneys (excluding gross proceeds) and other forms of compensation or benefits for services rendered by a nonemployee. Refer to our prior article for more details.  

Form 1099-NEC was added to the CF/SF Program a few years ago, so in most cases, the IRS will share information from the forms with certain states that participate in the CF/SF Program.  However, many states  still require taxpayers to file a separate 1099-NEC form directly to  state taxing authorities.  Further, while some states, such as California, previously indicated when the form was first introduced that they would not impose penalties for failing to file state equivalent forms 1099-NEC, recently more states are imposing penalties and performing compliance inquiries.  It is therefore imperative that companies evaluate their state filing obligations now to avoid penalties and manage risk as they may need to file 1099-NEC forms to the IRS and to several states.  Requirements vary by state and are subject to change.

Other practical considerations

There are also many practical considerations and challenges to navigate with respect to state equivalent forms 1099-NEC.  For example, most states that do require reporting, such as Virginia, only require that a 1099-NEC form is filed if state tax was withheld while other states require the forms if the payee is resident in the state or if services were performed in the state.  However, many companies do not track such data and may opt to report only to the state of the recipient’s address of record, which may not render an accurate result based on each states’ rules.  Finally, many states require withholding agents to register if they have workers in the state and in order to file 1099-NEC, so companies need time to register and may face delays. Registering in a state may have nexus and other state relevant implications, so please consult with a member of our State and Local Tax (SALT) team prior to doing so.

Managing multiple filing deadlines is also a challenge. Guidance for each state, which is subject to change as many states have not published updated guidance yet this year, is available below:

Alabama

Kentucky

North Dakota

Arizona

Louisiana

Ohio

Arkansas

Maine

Oklahoma

California

Maryland

Oregon

Colorado

Massachusetts

Pennsylvania

Connecticut

Michigan

Puerto Rico

District of Columbia

Minnesota

Rhode Island

Delaware

Mississippi

South Carolina

Georgia

Missouri

Utah

Hawaii

Montana

Vermont

Idaho

Nebraska

Virginia

Indiana

New Jersey*

West Virginia

Iowa

New Mexico

Wisconsin**

Kansas

North Carolina

Companies must develop a process for managing risk and ongoing monitoring of their state information return filing obligations.


This article was written by Aureon Herron-Hinds, Lorraine Bodden, Jeffrey Hoberman and originally appeared on 2023-12-22. Reprinted with permission from RSM US LLP.
© 2024 RSM US LLP. All rights reserved. https://rsmus.com/insights/tax-alerts/2023/beware-state-equivalent-1099-filing-obligations.html

RSM US LLP is a limited liability partnership and the U.S. member firm of RSM International, a global network of independent assurance, tax and consulting firms. The member firms of RSM International collaborate to provide services to global clients, but are separate and distinct legal entities that cannot obligate each other. Each member firm is responsible only for its own acts and omissions, and not those of any other party. Visit rsmus.com/about for more information regarding RSM US LLP and RSM International.

The information contained herein is general in nature and based on authorities that are subject to change. RSM US LLP guarantees neither the accuracy nor completeness of any information and is not responsible for any errors or omissions, or for results obtained by others as a result of reliance upon such information. RSM US LLP assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect information contained herein. This publication does not, and is not intended to, provide legal, tax or accounting advice, and readers should consult their tax advisors concerning the application of tax laws to their particular situations. This analysis is not tax advice and is not intended or written to be used, and cannot be used, for purposes of avoiding tax penalties that may be imposed on any taxpayer.