QuickBooks Desktop Pricing Update: What Businesses Should Expect in 2026

Intuit has announced significant pricing changes for QuickBooks Desktop that will take effect beginning February 1, 2026, or at a subscriber’s next renewal date after that time. While these updates may not be unexpected, they are meaningful enough that businesses relying on Desktop should begin planning now.

Although Intuit stopped selling new QuickBooks Desktop Plus subscriptions in 2024, the company will continue to support renewals for existing Pro Plus, Premier Plus, Mac Plus, and Enhanced Payroll subscribers. That support, however, comes with notable cost increases across nearly every Desktop product tier.

Desktop Subscription Increases

Annual subscription pricing for QuickBooks Desktop Pro Plus and Mac Plus will rise from $999 to $1,149 for single-user licenses. Multi-user pricing will increase from $200 per seat to $230 per seat. For businesses using QuickBooks Desktop Premier Plus, the annual single-user price will move from $1,399 to $1,609, while multi-user seats will increase from $300 to $345 per user.

Enterprise customers will also see higher costs. For Desktop Enterprise White Gold and Silver editions, a one-user White Gold subscription will increase from $2,243 to $2,467, and Silver will increase from $1,703 to $1,873. At the six-user level, White Gold pricing will rise from $5,737 to $6,598, while Silver will increase from $5,746 to $6,608.

Payroll and Payment Processing Changes

Payroll users should also expect higher annual fees. Basic Payroll will increase from $550 to $640, and Enhanced Payroll will rise from $700 to $805. The per-employee monthly charge of $7 remains unchanged.

In addition, ACH transaction fees are increasing. For Basic plans, the per-transaction fee will increase from $3 to $5. Advanced plans will see ACH fees rise from $5 to $10 per transaction, with caps varying by plan.

Planning Ahead

For many businesses, these increases may prompt a closer look at overall software costs and long-term accounting system strategy. Intuit has been clear in its direction toward cloud-based solutions, and Desktop pricing continues to reflect that shift. Whether staying on Desktop or considering a transition to QuickBooks Online or another platform, advance planning is critical.

If your business is evaluating a general ledger or payroll system change, starting the conversation early can help reduce disruption. We typically recommend reaching out four to six weeks before a planned transition so expectations, data needs, and timing can be addressed in advance.

If you have questions about how these changes may affect your business, or if you want to discuss your options, our accounting team is available to help you think through next steps and plan with confidence.

Sources:

Intuit. (2025). Ridiculous 49% subscription price increase for Desktop 2025 (QuickBooks support article). QuickBooks. Retrieved December 15, 2025, from https://quickbooks.intuit.com/learn-support/en-ca/other-questions/ridiculous-49-subscription-price-increase-for-desktop-2025/00/1536098?msockid=0cc16cefde27654707ae7942df71642a

Insightful Accountant. (2025, December 2). Intuit announces pricing changes for QuickBooks Desktop. Insightful Accountant. Retrieved December 15, 2025, from https://blog.insightfulaccountant.com/intuit-announces-pricing-changes-for-quickbooks-desktop

Disclaimer:

This article is for general informational purposes only and is not legal or compliance advice. Situations can differ, and requirements may evolve as additional guidance is released. For support specific to your organization, please contact the qualified professionals at Brady Martz.

Elements of this article were generated with the assistance of AI-enabled drafting tools. The final version has been carefully reviewed by Brady Martz professionals to ensure it reflects our standards of quality and accuracy.